2023 Sponsorship

WE ARE ACCEPTING SPONSOSRSHIPS FOR 2023 – 2024 INCLUDING NATIONAL CONFERENCE

As a leader in the distance learning industry, we welcome and invite your participation as either an Exhibitor or Sponsor for the 2023-2024 year’s calendar.  National conference attendees include professionals from K-12, higher and continuing education, and corporate, government and military training, as well as from the telehealth and distance learning consultant organizations.

Why should I become a USDLA sponsor?

By Exhibiting or Sponsoring at the 2023 36th USDLA National Conference you have the opportunity to get your name in front of attendees and interact in many of our activities throughout the Conference. These include a raffle where attendees can only enter after visiting with each exhibitor. Monday evening will be our cocktail hour social. In addition, you are invited to a night on the town Tuesday evening for a round-table dinner with attendees; followed by, our Wednesday evening Awards dinner.

Our Exhibitor Showcase is limited, so please contact us today!

Click here for 2023 Conference Exhibitor List and Booth Numbers

SPONSOR/EXHIBITOR LEVELS – Below are the summaries of the national conference benefits. Please visit our Sponsorship Page to see all additional marketing benefits provided year-round.
You may also contact sponsorship@usdla.org for additional details.

21st Century – $20,000

Platinum – $15,000

Gold Sponsor – $10,000

Silver Sponsor – $5,000

Bronze Sponsor – $3,000

Exhibitor Only – NOT AVAILABLE

Friends of the Conference – $1,000

Exhibitor FAQ for the 2023 National Conference

What time is booth setup?

Monday 7/17 from 11:00 AM to 5:00 PM

What time is booth teardown?

Wednesday 7/19 4:00 PM to 7:00 PM (but you are welcome to stay for Thursday)

What are the booth hours?

Tuesday and Wednesday 9:00 AM to 4:00 PM

What is provided at the venue?

All spaces have an 6’ table, wireless Internet, and power

What should I bring for my booth setup?

A table cover with logo, handouts, giveaways, and the ability to discuss your offering

Should I bring my pop-up booth?

Space is limited so we suggest a table-top set-up. If you must bring a pop-up it has to fit in a 6′ wide space.

What vendor activities are planned (see https://usdla.org/2023-schedule/) for times

• Monday evening partner shout-out
• Tuesday morning partner introductions
• Tuesday Noon attendee passport visits
• Tuesday afternoon snack break
• Wednesday morning raffle and giveaway
• Wednesday afternoon snack break

What other networking activities should I consider?

• Monday evening kickoff
• Tuesday evening night on the town dinners with attendees
• Wednesday evening cocktail hour and awards dinner

Will I get a list of all attendees?

Yes, a pre-conference (1 week prior) and post-conference list will be provided

What other benefits are part of my sponsorship?

Please visit https://usdla.org/membership/usdla-sponsorships/ for levels/benefits

Who is my main partnership contact for the conference?

For all inquiries: sponsorship@usdla.org to contact Farah Bennani and Pat Cassella

How many pieces of collateral should I provide to be included in the attendees bags?

We are expecting between 200 to 250 attendees on-site.

Where should I ship everything I need for my table including attendee bag material?

Ship to Wyndham Orlando Resort, 8001 International Dr, Orlando, FL 32819 (Attention USDLA/Vendor Name)

When can I ship my show material, monitor, equipment, collateral, giveaways, etc.?

Please ship to arrive after Monday July 10th as there is an additional storage charge if received earlier

Are there any shipping/handling costs imposed by the resort?

INCOMING CHARGES: Package Receipt & Storage & Delivery Costs:
Under 10 lbs (express boxes and envelopes) – no charge
11 – 30 lbs – $10.00
31 – 50 lbs – $20.00
51 – 100 lbs – $40.00
101 – 250 lbs – $60.00
OUTGOING CHARGES: Package Receipt & Storage & Delivery Costs:

• Complimentary on all overnight/express envelopes with completed labels and guest using their own account number.
• Overnight Envelopes/Express boxes using hotel account number, credit card or room charge will be at the Internet Rate plus $7.00 handling fee for each item.
• All outgoing boxes either UPS or FedEx using their own account number, hotel account number, credit card or room charge will be at the Internet Rate plus $7.00 handling fee for each item.
• The hotel reserves the right to refuse any non-scheduled deliveries.

How do I ship any materials back to my office once the conference ends?

UPS and FedEx will pickup but you must call to arrange day and time

What does the exhibit hall look like?

The exhibit hall is 120′ by 74′ with the booths positioned in 10×10 blocks around the perimeter. All non-concurrent session activities will be held in this room including keynotes, giveaways and meals.